Sutherland Shire Gamers

The SceneScape Marketplace is run by the Federation of Cameras Club (FCC) in association with Sutherland Shire Gamers.

Information to note for Sellers

• All payments are completed via bank transfer.
• Lists of sold and unsold items will be emailed to all sellers between 14:30 and 15:30 of day two of the event and between 12:00 and 13:00 of day three of the event.
• All sellers will have access to our Seller Portal, where you can view both sold and unsold items, along with real-time updates. Portal access will remain active for 30 days after the event.
• Each seller will receive a spreadsheet via email of their sold and unsold items on days two and three of the event. You may then enter the Bring and Buy to collect your items, once you have collected all of your items you will be required to visit the front desk before exiting.
• The seller form asks for your license number, this is to ensure the correct person is collecting gear post-event.

Information to note for Buyers

• We will only be accepting credit and debit cards, no cash payments.
• All items are sold as is. No refunds will be made on purchases.

This form was created using, and works best with, Microsoft Excel. There is also a Google Sheets version available, click the button below and make a copy. You are not restricted to using Excel or Google Sheets and may use any other spreadsheet editing program, once you have filled out the form simply rename it to include your name and upload.

SceneScape will be hosted at the White Bay Power Station, Sydney.
For directions on finding WBPS, please visit https://www.whitebaypowerstation.com/getting-here

The FCC Marketplace will be open from 9:00 AM to 5:30 PM on both Saturday and Sunday.
Item drop-off will be available during regular business hours (9:00 AM to 5:00 PM) on Friday.
Collections may be made from 1:00 PM onwards on Sunday.

Exact location of the FCC Marketplace will be shared shortly

Terms and Conditions

By placing goods for sale in this second hand stall, you agree to the following terms and conditions:

Recitals

• This second hand stall is conducted by Sutherland Shire Gamers and the Federation of Camera Clubs (NSW) henceforth “the Operator”.
• The stall is conducted by volunteers for the good of the hobby.
• The stall is not a business and is not trade or commerce.
• The stall is not conducted by a second hand dealer within the meaning of the Pawnbrokers and Second Hand Dealers Act 1996 (NSW).
• These terms are intended to deal with all matters that would otherwise be dealt with by the Uncollected Goods Act 1995 (NSW).

Terms

• Your goods will be placed on display for sale to members of the public. The Operators of the stall have a limited ability to monitor closely the conduct of all customers of the stall. The goods are being sold on an “as is” basis. To your benefit, that means that no requests for refunds will be entertained. To your potential risk, that means that the goods are to some extent, available for inspection by customers.
• Your goods will be accounted for in the following ways:
  • It is the Sellers responsibility to collect any of their goods not sold.
  • Any goods sold will have the purchase price paid to you, less 12% by way of commission to the Sutherland Shire Gamers & the Federation of Camera Clubs (NSW).
• While best endeavours will be exercised by the Operator with respect to your goods, if they are neither accounted for as sold nor able to be located, the Operator will not bear any liability for that loss. In those circumstances, you will not be paid or have your goods returned to you.
• Any disputes as to the return of goods or payment for goods placed for sale are to be raised no later than 4pm on 21 September 2025. After that time no claim of loss will be maintainable by you against any person.
• Any goods not collected by 4pm will be left at Sony Head Office, North Sydney. Any items not collected by 5pm on Friday 17 October 2025 will be disposed of at the discretion of the Operator.
• Payouts are via bank transfer only. Funds will be transferred electronically to your nominated bank account within 10 business days.
• Sellers will be notified of any monies that are being retained and asked to provide additional banking details to facilitate the transfer of any monies held. Any inquiries as to retained funds can be directed to Sutherland Shire Gamers. If at the end of the thirty day period the monies have neither been collected nor been the subject of a concluded agreement for them to be transferred or collected, those monies are forfeited to the Operator absolutely, and will not thereafter be the subject of any claim or trust. It is agreed that the forfeiture of the funds reflects a mutual and reasonable estimate of the costs incurred in retaining them for collection for the thirty day period.
• The Operator will not accept any item priced at less than $5.00 and reserves the right not to accept any item.
• Items accepted are limited to:

                   1       Sony Digital Cameras

                   2       Lenses Suiting Sony A Mount (any brand)

                   3       Lenses Suiting Sony E Mount (any brand)

                   4       Digital Camera Accessories

                   5       Sony digital camera compatible flashes

                   6       Photography Equipment – not exceeding 70cm square

                   7       Battery Powered items only (no ac powered items)

• Items not accepted:

                   1       Studio Lighting

                   2       Printers

                   3       Chemicals

                   4       Film Cameras & Accessories

                   5       Items exceeding 70cm square

• No ‘Box Lots’ of loose items, triggers, cords etc. Please ensure that if you bring a box of items it is either sealed or each item is individually marked.

Barcodes and Labels

• If you submit your items on-line we will send back to you barcodes and labels in a format that can be easily printed and fixed to items for sale. This will make it easier to read your item labels and speed up the sales process.
• The barcode labels we provide will contain a bardcode, your seller code and item number, the price of the item for all sale days, and approximately 30 words from the description. You can have a longer description, but only the first 30 or so characters will appear on these labels.
• The barcodes labels are 3 columns by 7 rows and match this Avery product, you may use standard A4 paper and stick the labels to your items. When you print the barcode, please make sure the barcode and all information is readable.
• To ensure efficiency and consistency, the Marketplace only accepts our labels on items, these are generated and supplied to you when you upload your seller list.
• Labels should be of a size that are easy to see and can be securely fixed to the item or its packaging. Self-adhesive labels are good and extra security can be obtained by tapping over them with sticky tape.
• Labels can be placed on the item or inside the packaging, making it harder for the label to come off.
• Items for sale need to be clearly labelled. The Sellers code MUST be SIX letters (e.g. your initials) and use the same letters for all your items. Each item must have its own unique item number and when pricing items use whole dollars only, no cents. No item less than $5.00 will be accepted.
• Just remember, we can not sell an item without a label!
• Additional information like a description of the item is strongly recommended.

Sellers Form

• Complete the Sellers form with your own details and a contact number and email address that you will regularly check.
• Record each item’s details on the form.
• We will only be accepting electronic registration.

Inspected of Contents

• Please remember that we encourage people to try and test items before they buy. Make sure your items are clearly labelled, with good descriptions to assist people.

Filling Out The Sellers Form

• The Rego form contains instructions on the first page. Please make sure you read and follow the instructions correctly to ensure there are no issues when uploading your file.
• To assist you with filling out the SKU (Barcode number) for the Item List, as this is a spreadsheet, when you enter in your first item code, e.g. JDOSSG1, you can then select the cell and drag the small square on the bottom right of that cell down and it will prefill that code for you on the following lines
• You decide what your Seller Code is. Your SKU is your Seller Code + Item number. For example if your Name is John Doe then you may have a Seller Code “JOHNDO” and your items will be begin at “JOHNDO1”.

Here are some of the usual questions we get …

What type of items are accepted?

• Sony Digital Cameras
• Lenses Suiting Sony A Mount (any brand)
• Lenses Suiting Sony E Mount (any brand)
• Digital Camera Accessories
• Sony digital camera compatible flashes
• Photography Equipment – not exceeding 70cm square
• Battery Powered items only (no ac powered items)

What type of items are not accepted?

• Studio Lighting
• Printers
• Chemicals
• Film Cameras & Accessories
• Items exceeding 70cm square

Are there any costs to selling stuff?
There is no cost when placing items for sale, although we do collect 12% commission of all sales.

Where can I find the SceneScape Marketplace?
**location**

Can I haggle?
No, there’s no haggling. Prices are fixed.

Can I reserve items?
No, we don’t reserve items.

What is the payout process?
Each seller will receive a spreadsheet via email of their sold and unsold items at the end of the event. You may then enter the Marketplace to collect your items, once you have collected all of your items you will be required to visit the front desk before exiting.

What is the Seller Portal
This seller portal allows you, as a seller, to see live updates of your items. It will display your list of items both sold and unsold as well as advising how much you are owed after commission. This access will remain for 30 days after the Marketplace has concluded.

We use participants details for Official Convention use only and only hold these details until the end of the event then they are deleted.

Trader details are kept for future reference but only include emails, names and phone numbers.

Seller details needed for the Bring and Buy are collected and only used for Official purposes which includes creating a vendor account on ConsignCloud. The financial details are not supplied to ConsignCloud.

The financial details supplied by Sellers are kept by us for approximately 3 months, this allows us to follow up any outstanding matters, and are then deleted. Other information collected such as name and email address are kept for future reference.

Any information collected is for Official use only and with the exception of ConsignCloud is not shared with others.