CANCON 2023 - Second Hand Stall - 21st to 23rd January 2023

UPDATE:Thank you all for coming out to the Second Hand Stall, it was a great success!

Sellers we will be processing payments shortly so you can expect to have your funds transferred into your selected account within 5-7 business days.

If you had not already done so when submitting your Seller List, please ensure you supply your account details to the Sutherland Shire Gamers.

If you have any inquiries please contact using mail icon above.

Mallee Location
Mallee Location2


 

NOTE: First Wave Tickets.

'First Wave tickets (eTickets) cost $25.00 each and are for sale online until 6pm on Friday 20th or until sold, multiple first wave eTickets can be purchased online.

'First Wave' ticket holders can access the stall from 11am on Saturday 21st.

If any `First Wave’ tickets remain these will be available at the 2nd Hand Stall at CANCON for purchase between 2pm and 6pm on Friday 20th and from 8:00am to 10:00am on Saturday 21st.

For eTicket purchases bring a 'copy' of the eTicket email (either on your phone or printed out) to the Second Hand stall at CANCON between 2pm and 6pm on Friday 20th and from 8:00am to 10:00am on Saturday 21st and we will give you a physical ticket for entry purposes. Our friendly staff will assist you with any inquiries.

General admission will be after 11:30am

 

UPDATE: Board Game Sellers.

Sometimes buyers wish to inspect board games to ensure that they are complete before purchasing. We have a no return policy and items found to be incomplete or not as described cannot be returned once purchased.
Some Sellers do not want their board games opened for inspection for any reason, as once opened its contents may be lost or damaged or the `box’ itself damaged.
If you do not want your board games opened then please label `DO NOT OPEN FOR ANY REASON’ on the board game (attach another label). Can Sellers please ensure that their items are correctly described such as `complete’ or `incomplete’.
If you have any feedback or questions please use the contact details at the top of the page.

 

Welcome to the CANCON 2023 Second Hand Stall, important information follows!

When we first launched the Bring and Buy at MOAB almost 18 years ago it consisted of two tables and one Club member. Given the response it wasn’t long before we had to upgrade to a new pen and paper record system, a team of 6 people and about 20 tables. At the time we were able to cover our costs including additional rental fees at 10% of all sales.

Now we have a fully computerised system, enabling online registration and bar-coded labels for our Sellers. We have also introduced variable daily price options. We have invested in 60 tables and 30 shelving bays to facilitate sales and to assist buyers we find and inspect the items that they may be interested in. This is in addition to our expenditure on various items of hardware including multiple laptops, server, printers, and purpose built software.

To provide this service we now operate with a team of 12 – 14 club members which we at times need to transport, feed and accommodate. In addition a lot happens behind the scenes in the lead up to and during the running of the Bring and Buy / Second Hand Stall.
For the last few years we have tried to absorb these operational costs but the rising expenditure associated with operating the Second Hand Stall now means we simply can’t.

To help us offset some of the operational cost we have increased our commission from 10% to 12.5% of all sales. This small increase will help us continue to provide a great service to both Sellers and Buyers alike.

"First Wave Tickets" are available via this LINK and and each ticket will entitle 1 person (over the age of 10) to enter at 11am.

Customers without a "First Wave Tickets" can enter from 11:30am.

  • We will be accepting credit and debit cards at CANCON 2023, as well as CASH.
  • Because we are now accepting card payments, any payments to a Seller over $100 will be done by bank transfer.
  • NO Bags. In the interest of increasing security NO BAGS of any type including and not restricted to Backpacks, Shopping bags and plastic bags that have any contents in them are allowed inside the Second Hand Stall.
    As always, ALL bags must be presented for inspection prior to leaving the stall.
  • Given the amount of time and effort involved in collecting and posting items back to their owners a Handling fee of $10.00 will now be charged in addition to the postage costs.
  • Some Sellers are still using their own forms and or labels.  In order to keep our commission and charges to a minimum an additional charge will be placed on Sellers who do not register online and who do not use our labelling system. These charges will be in addition to our standard 12.5% commission, please see below for details.
Additional Charges for the Second Hand stall or Bring and Buy 2023
Type Notes Charge
Registered online and labelled 0
USB registrations at the event Official CANCON labels provided $5
Unofficial labels on items * $5
Not registered online * $5

* These are cumulative i.e not registered online and using other labels is $10.00.

NOTE: Placing items for sale in the CANCON 2nd Hand Stall is an acceptance of all terms and conditions.

Please subscribe to our updates for the Second Hand Stall at CANCON. To improve our service, we regularly review and may change our forms, sales procedures and hours of operation from year to year. By receiving updates you will be kept informed of any changes made.


Please note: Do not use Google Docs to edit the WORD document.


Seller Lists can be uploaded online until 5pm Friday 20th January. Sellers Lists can also be provided to us on a USB from 2pm Friday through to 10.00am on Saturday at the venue, during operating hours. After these times, we will only accept Seller Lists on USB at the discretion of staff. Only our Word Docx can be uploaded, a PDF document cannot be uploaded.
  • Step 1
    • Download the WORD form (CANCON_2nd_Hand_Stall_2023.docx) and update;
  • Step 2
    • Upload the Seller Form/List file (ONLY the WORD form); entering your name, email address postcode, and phone number in the fields provided.
    • Once processed, we will send you a confirmation email, including your labels for each of your items. If there is an issue with the Seller Form/List, we will send you an email with details of the issue.
Seller Form Updates and Amendments. If you need to make any changes to or update your original list just upload another Seller List and follow the steps above. If you have any questions, please contact the CANCON 2nd Hand Stall
Uploading Seller Lists is NOW CLOSED. Please bring your Seller List on a USB to CANCON between the hours of 2pm to 6pm Friday 20th or 8:15am to 10am Sat 21st.
To upload your seller form/list, please enter details below, select the file you wish to upload and press the Upload button. We will send you a confirmation email soon.

    Uploading Seller Lists is not available at the moment.

    Barcodes and Labels

    • If you submit your items on-line we will send back to you barcodes and labels in a format that can be easily printed and fixed to items for sale. This will make it easier to read your item labels and speed up the sales process.
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    • The barcode labels we send will contain a bardcode, your seller code and item number, the price of the item for Saturday, Sunday and Monday, and approximately 30 words from the description. You can have a longer description, but only the first 30 or so characters will appear on these labels.
    • The barcodes labels are 3 columns by 7 rows and match the this Avery product. When you print the barcode, please make sure the barcode is readable.

    Labelling

    • If you use your own labels, instead of our supplied barcoded labels, then there will be an additional charge.
    • Labels should be of a size that are easy to see and can be securely fixed to the item or its packaging. Self-adhesive labels are good and extra security can be obtained by tapping over them with sticky tape.
    • Labels can be placed on the item or inside the packaging, making it harder for the label to come off.
    • Items for sale need to be clearly labelled. The label consists of a Sellers Code, an Item number and a price. The Sellers code MUST be FOUR letters (e.g. your initials) and use the same letters for all your items. Each item must have its own unique item number and when pricing items use whole dollars only, no cents. No item less than $2.00 will be accepted.
    • Just remember, we can not sell an item without a label!
    • Additional information like a description of the item is also recommended.

    Legibility

    • If we can’t read it we can’t and won’t sell it. We don’t have the time to decipher somebodies hand writing.
    • Recommend that all labels and accompanying information is printed in a reasonable sized font.

    Sellers Form

    • Complete the Sellers form with your own details and a contact number or email address that you will regularly check (again legibly record details).
    • Record each item’s details (seller code, description and price) on the form.
    • Recommend electronic registration.

    Packaging

    • Individual items - vary from large items (e.g. a board game), a collection of figures as part of an army or force to a variety of smaller sized individual items.
    • When packaging items please remember that some people will want to inspect the contents before purchasing, so wrapping these items in a `clear’ film is recommended for example glad wrap or even zip lock bags.
    • If packaging smaller items for e.g. individual miniatures use oversized zip-lock bags and place a backing card inside the bag, this increases the size of the item making it harder to lose and easier to find if not sold.
    • Extra security can be added to Zip-lock bags by stapling the open edges closed.
    • Items will be picked up and put down multiple times, make sure you take this into account when packing items. This is especially important for large lots of figures which if not secured properly will rattle and roll around when handled and moved.
    • Group lot sales for example box lots of books and miniatures need to be secured so that they remain a job lot and labelled correctly that they are sold as a job lot.

    Inspection of Contents

    • Clear packaging and a good description of an item or contents may negate the need to inspect the item prior to sale. As part of the description include if the contents are complete and or missing items etc.
    • The Seller must clearly label any item that they do not want to be opened for inspection, items so marked will not be opened by staff, a verbal instruction is not sufficient it must be clearly described as such on the item.
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    Filing out form

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    Date Time Sales Deliveries Payouts
    Friday 20th Jan 2 PM – 6 PM Cross Tick Cross
    Saturday 21st Jan 8:15 AM – 10 AM Cross Tick Cross
    11 AM – 11:30 AM (First Wave) Tick Cross Cross
    11:30 AM – 5 PM Tick Tick Tick
    Sunday 22nd Jan 8:15 AM – 5 PM Tick Tick Tick
    Monday 23rd Jan 8:15 AM – 10 AM Tick Tick Tick
    10 AM – 1 PM Cross Cross Tick

    Terms and Conditions - Second Hand Stall

    By placing goods for sale in this second hand stall, you agree to the following terms and conditions:

    1. This second hand stall is conducted by the Sutherland Shire Gamers, which is an activity of the Sylvania Heights Community and Youth Centre Inc.
    2. The stall is conducted by volunteers for the good of the hobby.
    3. The stall is not a business and is not trade or commerce.
    4. The stall is not conducted by a second hand dealer within the meaning of the Pawnbrokers and Second Hand Dealers Act 1996 (NSW).
    5. These terms are intended to deal with all matters that would otherwise be dealt with by the Uncollected Goods Act 1995 (NSW).
    6. Your goods will be placed on display for sale to members of the public. The operators of the stall have a limited ability to monitor closely the conduct of all customers of the stall. The goods are being sold on an “as is” basis. To your benefit, that means that no requests for refunds will be entertained. To your potential risk, that means that the goods are to some extent, available for inspection by customers.
    7. Your goods will be accounted for in the following ways:
      1. Any goods not sold will be returned to you.
      2. Any goods sold will have the purchase price paid to you, less 12.5% by way of commission to the Sutherland Shire Gamers.
    8. While best endeavours will be exercised by the Sutherland Shire Gamers with respect to your goods, if they are neither accounted for as sold nor able to be located, the Sutherland Shire Gamers will not bear any liability for that loss. In those circumstances, you will not be paid or have your goods returned to you.
    9. Any disputes as to the return of goods or payment for goods placed for sale are to be raised no later than 1pm on 23rd January 2023. After that time no claim of loss will be maintainable by you against any person.
    10. Any goods not collected will be retained by the Sutherland Shire Gamers and retained for a period of thirty days. No notices will be given to you that any goods have been retained. Inquiries as to retained goods can be forwarded to MOAB Organiser.. If at the end of the thirty day period the goods have neither been collected nor been the subject of a concluded agreement for them to be collected, those goods become the property of the Sutherland Shire Gamers, absolutely and not subject to any trust or claim. It is agreed that the forfeiture of any uncollected goods reflects a mutual and reasonable estimate of the costs incurred in retaining them for collection for the thirty day period.
    11. Any monies not collected will be retained by the Sutherland Shire and retained for a period of thirty days. Any inquiries as to retained funds can be directed to MOAB Organiser.. Sellers will be notified of any monies that are being retained and asked to provide banking details to facilitate the transfer of any monies held. If at the end of the thirty day period the monies have neither been collected nor been the subject of a concluded agreement for them to be transferred or collected, those monies are forfeited to the Sutherland Shire Gamers absolutely, and will not thereafter be the subject of any claim or trust. It is agreed that the forfeiture of the funds reflects a mutual and reasonable estimate of the costs incurred in retaining them for collection for the thirty day period.

    Payments to Sellers

    • Payment to Sellers which are equal to or under $100.00 (less our 12.5% commission) will be paid in Cash.
    • Payments to Sellers over $100.00 will be paid via a bank transfer of funds to a Sellers account within 5-7 business days.
    • It is the Sellers responsibility to supply their account details to the Sutherland Shire Gamers.

    Labelling, Pricing and Packaging Requirements for Sellers

    Items for sale need to be packed for display and clearly labelled with FOUR letters (e.g. your initials or some other combination of letters) and an item number, for example SBAG001, SBAG002, along with the price. Each item’s details are to be recorded on the item form.

    We reserve the right not to accept forms other than this design.

    • When pricing items please use whole dollars only, no cents.
    • The Sutherland Shire Gamers will not accept any item priced at less than $2.00 and reserves the right not to accept any item.
    • No ‘Box Lots’ of loose items, books etc. Please ensure that if you bring a box of items it is either sealed or each item is individually marked.

    Additionally,

    • No early payouts on Saturday, early payouts at the discretion of staff.
    • Any disputes or claims of missing items MUST be made at time of pickup. It is your responsibility to check that you have collected all of your unsold items.

    FAQ - Second Hand Stall

    Have you ever been to a Second Hand Stall before? If not, it’s a Second Hand Stall where gamers bring their ‘less used’ stuff they no longer need and sell it for cash (usually to buy more stuff … we are gamers after all). Here are some of the usual questions we get …

    What sort of stuff can I sell?
    Pretty much anything gaming related, collectibles, or items others might want. You can sell board games, card games, electronic games, RPG games, tabletop miniatures games, items related to these (eg. magazines) or collectibles like Lego, Star Wars and more. You can also sell components of games, such as individual models, rulebooks, tokens, cards, etc. If you think it’s worth something to someone else, then bring it along and see what you can get for it.

    What sort of stuff can I NOT sell?
    Gamers are pretty nerdy and like some weird stuff, but even we draw limits. We reserve the right to not allow items for sale particularly if they are unsafe (or illegal). For example we don’t accept clothes, shoes, hand bags, stereo equipment, car tyres or food unless its gaming related (ie a Warhammer T-Shirt would be ok). If in doubt contact the MOAB Organiser. to confirm if its ok.

    <!-- Are there any costs to selling stuff? There is no cost when placing items for sale, although the Club collects 12.5% of all sales to help cover the costs of room and table hire, as well as various other expenses with running the Second Hand Stall. -->

    Where can I find it?
    UPDATE:The Second Hand Stall will be located in the Mallee Pavilion.

    Can I bring bags into the Second Hand Stall?
    In the interest of increasing security NO BAGS of any type including and not restricted to Backpacks, Shopping bags and plastic bags that have any contents in them are allowed inside the Second Hand stall.

    Bags may be left at your own risk at our storage area which will be manned at the entrance of the Second Hand Stall OR you can make other arrangements.

    Can I haggle?
    No, there’s no haggling. Prices are fixed.

    Can I reserve items?
    Again no, we don’t reserve items. We may be able to hold an item temporarily if you need to go and get more money, however we will put the item back for sale if you do not collect it promptly (normally 30 minutes).

    How do I pay?
    You can pay by Cash or by a Credit/Debit card (although these transactions incur a 2% transaction fee).

    Can I submit my Seller lists electronically?
    Yes, you can. We have added this process to speed up the whole Second Hand Stall process. Go to the Upload Seller Forms button above.

    How do I go about selling stuff?
    Items for sale (Deliveries) are accepted at certain times over the weekend. Please check Second Hand Stall opening hours for exact times. All items need to be clearly marked on our CANCON 2023 2nd Hand Stall forms, numbered sequentially, and you need to accept our terms and conditions. Our advice – put a price on the item which you would pay for it. Items in the Second hand Stall won’t sell if there’s a high price on an item. It’s a second hand store, so people are after bargains.

    Labelling your items
    Items for sale need to be packed for display and clearly labelled with at least FOUR letters (e.g. your initials) and an item number, for example SSGA1, SSGA2, along with the price. Each item’s details are to be recorded on the form. Use the same letters for all your items. We reserve the right not to accept forms other than this design.

    Access to display area when dropping off items
    There will be no public access (this includes Sellers) to the display area during drop off and delivery times. Sellers are not permitted in this area during setup/drop off or any other area designated 'Staff Only'.

    Sellers and their boxes
    We can no longer store (under the tables or elsewhere) empty boxes or containers. Aside from the issue of a large amount of rubbish left at the end of the weekend, we often find items that have fallen off the table or have been placed for future collection inside or amongst these boxes/containers. Only boxes that are absolutely necessary (in our view) to display items will be allowed to remain and then so at the risk of the owner. If you want to retrieve your boxes/containers please ensure that these are clearly marked with your details and that you want to keep them. Emptied boxes/containers may be disposed of during the event and any uncollected boxes or containers will be disposed of at the end of the event.

    Can I mark down my prices?
    Yes, generally during quiet periods. You need to update the form as well as the price on the items. But you need to be very clear when making price changes.

    When do I get my money and pick up unsold items?
    At any time (except during the first few hours) – it is your money and stuff after all. We’d prefer it during a quieter period – just come and ask staff for help. Be warned – the place you left your items will more than likely NOT be the place where you’ll find them. It is often the case that a Buyer will carry around your item, have a think, have a chat, have another think, and then leave it somewhere else. And since there can be A LOT of stuff to go through, ensure you have enough time.

    How much stuff is there to buy?
    There’s no guarantee how much will turn up year to year but it’s normally more than we have space for.

    How do I buy stuff?
    Just like a store, you bring your items to the service desk and help staff sort through what you have. This can take some time as you may have a bunch of items from many different sellers. Staff must to enter each sale into a laptop, so please be patient. Also having the right amount of money helps.

    Anything else you need to know?
    If you have further questions you can email the CANCON 2nd Hand Stall. But generally, be there early to get the better bargains, be patient with staff (we’re volunteers after all), bring cash, and be nice.


    Buyers

    • No bags with any contents. This is an additional measure to increase security for the items on display.
    • No timed queues, simply put we don’t have the manpower or the area to have or manage multiple queues. A General admission que will be signed posted and First Wave tickets will remain and can be purchased on-line.
    • Card Purchases, at the request of multiple `Buyers and Sellers’ we are now taking Card purchases.
    • Public Access, there will be no public access (this includes Sellers) to the display area during drop off and delivery times, Sellers are not permitted in this area during setup/drop off or any other area designated Staff Only.

    Sellers

    Payment - Bank Transfers

    This is a first for us and we are erroring on the side of caution with the restrictions we place. In future, once we see how all this works we may be able to lessen some of our restrictions.

    Entering goods for sale at the Second Hand Stall will require an acceptance of these terms and conditions.

    • Card purchases have been introduced at the request of your customers, to increase sales and to increase security.
    • Bank transfer of funds (payments) over $100.00. Because we are introducing Card purchases we need to restrict cash payouts to Sellers, we simply will not have the cash on hand to payout Sellers. We surveyed Sellers last year at CANCON and over 90% accepted this.Examples
      • Your Sales are $100, after our commission has been taken out, you will receive $100 in cash at the convention.
      • Your sales are $200, after our commission has been taken out, you will receive $100 in cash and the remainder via bank transfer.
    • With Bank Transfer we will need to know your account details, please supply these beforehand on our form if not then make sure you have them at CANCON.
    • We expect that any payments will be transferred to your account within 5-7 business days if not sooner.

    Unofficial Labels

    Penalties now apply to not using our forms or labels. Our computerised system has been developed so as to improve and to speed up the process of submitting items for sale and for selling those items. It also reduces the amount of people we need to run the event and reduces our costs.

    Unofficial forms and non-barcoded labels increase the time for processing, can lead to errors, makes it more difficult for us and increases our operational costs. Eventually we will not accept unofficial forms or non-barcoded labels.

    Leftover Items

    A handing fee of $10 now applies to the return via post of items left at the Second Hand Store. A significant amount of time is spent contacting sellers, packaging and posting items back to them, we need to recoup our expenditure in time.

    Barcode and Labels

    Sellers submitting forms electronically can now receive a pdf of labels with barcodes for your items. It helps Sellers label their items quickly and easily, and significantly decreases the processing time for sales (which is good news for everyone). The labels are easy to read and easy to scan.

    List can be submitted on online up till 5pm on Friday 20th Jan and at the convention via USB between 2pm & 6pm on Friday 20th and then on Saturday between 8:15am and 10am. List submitted in this way will be supplied labels with barcodes for their items.

    So do yourself (and us) a favour and increase your sales by submitting your seller forms electronically and use the new labels with barcodes!

    Storage Containers and Boxes

    We can no longer store (under the tables or elsewhere) empty boxes or containers. Aside from the issue of a large amount of rubbish left at the end of the day, we often find items that have fallen off the table or have been place for future collection inside or amongst these boxes/containers. This causes problems for both us and the seller, so no more.

    Only boxes that are absolutely necessary (in our view) to display items will be allowed to remain and then so at the risk of the owner.

    If you want to retrieve your boxes/containers please ensure that these are clearly marked with your details and that you want to keep them. Emptied boxes/containers may be disposed of during the event and any uncollected boxes or containers will be disposed of at the end of the event.

    Public Access

    There will be no public access (this includes Sellers) to the display area during drop off and delivery times, Sellers are not permitted in this area during setup/drop off or any other area designated Staff Only.